Mwingi POS Back Office : Repackaging

Overview

The Repackaging module allows users to convert inventory items between bulk and smaller units, or vice versa. This functionality supports accurate stock tracking, efficient retail and wholesale operations, and maintains transparency in how inventory is distributed across packaging sizes.

This module is accessible via the Repackaging menu and is divided into two key sections:

1. Product Map – Defines how a product can be split or combined.
2. Repackaging – Used to perform and record actual repackaging actions.

These tools are accessible via the Repackaging menu.

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Product Map

Overview

The Product Map defines standardized rules for how a bulk product can be broken into smaller units or combined back into bulk. For instance, a 50kg sack of sugar can have a product map specifying:

• 50 × 1kg packs
• 25 × 2kg packs
• Or reverse mappings to repackage back into bulk

This structure ensures consistency and simplifies the repackaging process for users.

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Product Map Table View

The table displays all defined product maps with the following details:

• Product Name
• Category
• Price
• Cost
• Margin
• Stock Available

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Viewing and Editing a Product Map

To modify a product map:

1. Click or tap on a specific product in the table.
2. The Product Map Form opens, displaying:
   • Bundle Items – Units the product can be converted into
     • Bundle Name
     • Quantity Fields
     • Auto-Repackage Checkbox
     • Delete Icon to remove a bundle

Users can:

• Search for items to add using the Search Item field.
• Save changes by clicking Save or exit the view using Exit.

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Repackaging

Overview

The Repackaging section is where actual inventory conversion takes place. Each transaction is recorded for traceability and stock accuracy.

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Repackaging Table View

The table summarizes all repackaging transactions, including:

• Repackaging Name (Format: DSXXXX)
• Date Created
• Status – Draft or Completed
• Store – Location of the repackaging
• Quantity Repackaged
• Auto Repackaged – Displayed as:
  • (✓) with source info if auto
  • (x) if done manually

Filters

Users can:

• Select a Store from the dropdown
• Search records using the Search Bar

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Viewing Repackaging Details

Click a record to open its Repackaging Detail View, which includes:

• Repackaging Name
• Date Created
• Created By
• Store Name
• List of Repackaged Items

Action Buttons:

• Options Dropdown:
  • If Draft:
    • Save as PDF
    • Edit Repackaging
  • If Completed:
    • Save as PDF only

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Action Buttons

At the top of the detail view:

• Options Dropdown:
  • If Draft:
    • Save as PDF
    • Edit Repackaging
  • If Completed:
    • Save as PDF only

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Creating a New Repackaging

To initiate a new transaction:

1. Click the floating “+” button to open the Repackaging Form.

Form Steps

• Select Store – Required before adding any item.
• Search Item – Find the source product.
  • Note: Search is disabled until a store is selected.
  • If the product isn’t found, a “Product not found” message appears.

Once an item is added, it appears in the Items Table with:

• Source Item Name
• Quantity Input – Amount to repackage
• Available Quantity
• Cost
• Target Product Map Dropdown – E.g., 1kg or 2kg packs
• Target Quantity
• Delete Icon

Important:

• Save as Draft, Create, and Exit buttons appear below the table.
• Buttons are disabled until:
  • A store is selected
  • A repackaging quantity is provided
  • A target product map is chosen

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Editing a Draft Repackaging

Only draft transactions can be modified.

1. Click a draft record to view its details.
2. From the Options Dropdown, select Edit Repackaging.

This opens the Edit Repackaging Form, where users can:

• Adjust quantities
• Change target mappings
• Add or remove items

Form Actions:

• Exit – Close without saving
• Save – Save current changes
• Complete – Finalize and lock the record

Note: Completed repackaging records cannot be edited.